State Examinations

At the State Examinations

Junior psychiatrists notes were compared before and after the use of a template.

Template notes were rated as more thorough, organized, useful and comprehensible.

An audit revealed template notes contained more clinically relevant information.


The mental state examination (MSE) provides crucial information for healthcare professionals in the assessment and treatment of psychiatric patients as well as potentially providing valuable data for mental health researchers accessing electronic health records (EHRs). We wished to establish if improvements could be achieved in the documenting of MSEs by junior doctors within a large United Kingdom mental health trust following the introduction of an EHR based semi-structured MSE assessment template (OPCRIT+).


First, three consultant psychiatrists using a modified version of the Physician Documentation Quality Instrument-9 (PDQI-9) blindly rated fifty MSEs written using OPCRIT+ and fifty normal MSEs written with no template. Second, we conducted an audit to compare the frequency with which individual components of the MSE were documented in the normal MSEs compared with the OPCRIT + MSEs.


PDQI-9 ratings indicated that the OPCRIT + MSEs were more ‘Thorough’, ‘Organized’, ‘Useful’ and ‘Comprehensible’ as well as being of an overall higher quality than the normal MSEs. The audit identified that the normal MSEs contained fewer mentions of the individual components of ‘Thought content’, ‘Anxiety’ and ‘Cognition & Insight’.


These results indicate that a semi-structured assessment template significantly improves the quality of MSE recording by junior doctors within EHRs. Future work should focus on whether such improvements translate into better patient outcomes and have the ability to improve the quality of information available on EHRs to researchers.


  • Mental state examination;
  • Electronic health records;
  • OPCRIT+;
  • Psychiatry;
  • Junior doctors;
  • Documentation;
  • National Health Service;
  • Semi-structured;
  • Audit

1. Introduction

The primary purpose of medical records is communication amongst the healthcare team, to enable seamless patient care, and . However, they also provide an important source of managerial, financial and statistical information, a source of evidence in the event of litigation and a potentially valuable resource for teaching and research, and .

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